PMO Project Manager

The role of PMO Project Manager will be responsible for helping to implement the new PMO, by assisting to prepare comprehensive monitoring, action plans, including resources, templates, timeframes and budgets, reports for projects. You will perform various coordinating tasks, like schedule and risk management, along with the Project Teams.

You will also be heavily involved in Site Tracker our new implementation of Workflow System and various other software being onboarded. To succeed in this role, you should have excellent time management and communication skills, as you will need to collaborate with departments and Middle and Senior Managers and to deliver results on deadlines.  The role will require working closely with the PMO team and reporting to the Head of PMO.

The role will require an element of data reporting to the team and mixed project scope and being very solution based.

THE ROLE

• Supporting all aspects of planning and delivery of the PMO portfolio of projects and change initiatives
• Supporting activities to increase our capability to oversee and prioritise the business’ change portfolio including maintaining the portfolio roadmap with relevant resource capacity and budget plans
• Supporting the development and execution of key processes and templates required within the project/programme environment (e.g., resource management, change control, RAID management, planning and milestones) to ensure data can be captured and utilised effectively
• Supporting the planning and execution of key assurance activities across the project lifecycle
• Collation of regular status reports and preparation for meetings
• For assigned projects and work packages, supporting Project and Programme Managers with duties to assist in delivery
• Determine and define project scope and objectives with PMO team
• Working with Sitetracker Workflow Programme and helping with the development
• Supporting the Head of PMO and updating and giving them visibility across projects
• Predict resource needed to reach objectives and manage resources in an effective and efficient manner
• Prepare budget based on scope of work and resource requirements
• Track projects performance and raise issues concerns and solutions
• Encouraging best practice and procedures throughout the company and the PMO team
• Develop and manage a detailed project schedule and work plan
• Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress
• Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables
• Utilise industry best practices, techniques, and standards throughout entire project execution
• Monitor progress and make adjustments as needed
• Measure project performance to identify areas for improvement encourage lessons learnt
• Collaborating and enforce where necessary PMO documentation and process with other department leaders to define, prioritise, and develop projects and best working practices, including setting deadlines, prioritising tasks, and assigning Staff / departments to various deliverables
• Analysing data, including project budgets, risks, and resource allocation and highlighting risks and issues.
• Maintain and responding to the PMO work ticketing system
• Overseeing the development of the PMO and projects and ensuring that team members are carrying out their tasks efficiently, following PMO Processes, while upholding the company’s standards
• Drafting new and improving existing PMO documentation and maintaining accurate records and updating existing docs and processes alongside the team

EXPERIENCE NEEDED

• Secondary School Education – or demonstratable equivalent or work experience ideally some Lowers (Scotland) GCSE / O- Levels (England)
• Experience of large, multiregional scale operations ideally gained within the telecommunications infrastructure environment or similar
• Experience in project management or similar demonstratable experience. Computer literate in Microsoft Excel, Word and PowerPoint etc
• Proven work experience as a Project manager or similar role
• Ability to interpret data and maintain documents to a high accurate standard, whilst being able to identify risk and issues
• Critical thinking data analytics and problem solving
• Excellent verbal and written communication skills are essential to work closely with team members and managers, and effectively manage problems as they occur
• Effective communicator with your team, to the team and senior management
• Very organised and methodical in your approach to work